Job vacancy: PA to the Managing Director

Looking for a full time Maternity Cover to the existing PA position.

• Full access to inboxes, which needs to be closely monitored (both incoming and outgoing mail) and dealing with all enquiries immediately, setting up appointments for the MD and following up on quotes, client requests, client questions and all other tasks

• Organise and manage the MD’s diary, setting meetings and reminders

• Assisting the MD in all his daily tasks

• Managing all schedules for ongoing and future project’s and deal with all potential conflicts between projects and/or manpower

• Dealing with frequent queries from staff and clients - including any complaints

• Overview and management of renovation/maintenance projects including managing clients, contractors, suppliers with a view of meeting schedule and budgets constraints

• Proactive diary management for all companies’ diaries

• Proactive email management for all companies’ email boxes

• Ensuring incoming and outgoing messages are recorded and conveyed accurately and in a timely fashion

• Handling and responding to correspondence including phone calls, emails and letters

• Meeting preparation, taking minutes, typing out notes, quotes and scope of works and subsequently distributing to all relevant parties in a confidential manner

• Assist with marketing & sales projects when required

• Assist the ~MD with all professional and personal ad-hoc projects

• Undertake any other reasonable duties as required to achieve the job objective

• Assisting in the office in a professional and confidential manner and enhancing the company image at all times following FCA guidelines and requirements

• Follow all FCA requirements